Administrative Assistant

Carepoint - Miami, FL

Full-time - Entry Level

Miami, FL

Publishing Industries

About the position

The Administrative Assistant at Carepoint LLC plays a crucial role in supporting the daily operations of the office. This position involves a variety of administrative tasks aimed at ensuring the smooth functioning of the office and assisting various departments. The ideal candidate will be highly organized, detail-oriented, and possess strong communication skills to effectively manage interactions with both internal teams and external partners.

Responsibilities

• Provide day-to-day administrative support, including answering phone calls, scheduling meetings, and managing correspondence.
• Maintain accurate records, update databases, and ensure proper documentation.
• Organize and coordinate internal and external meetings, including preparing agendas and taking minutes as needed.
• Assist various departments with clerical tasks such as filing, photocopying, scanning, and organizing documents.
• Act as a point of contact for internal teams and external partners, responding to inquiries promptly and professionally.
• Monitor office supplies and place orders as necessary to maintain inventory.

Requirements

• High school diploma or equivalent required; an Associate's or Bachelor's degree in Business Administration or a related field is a plus.
• At least 1 year of experience in an administrative or office support role preferred.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Ability to manage multiple tasks and prioritize efficiently in a fast-paced environment.
• A proactive, team-oriented mindset with a willingness to assist across departments.