Administrative Assistant

$53,706 - $53,706/Yr

PRIDE Industries - Fort Bliss, TX

Part-time - Entry Level

Remote - Fort Bliss, TX

Educational Services

About the position

The Administrative Assistant position at PRIDE Industries involves providing essential clerical and administrative support to executive staff. This role is crucial for maintaining office management responsibilities, including budgeting, personnel records, and payroll, while ensuring high-quality customer service. The position requires a proactive approach to handling various administrative tasks and the ability to work independently on projects.

Responsibilities

• Performs a wide variety of clerical duties in support of department or site management and staff.
• Greets visitors and subcontractors, assists by answering questions or providing written information about the organization's programs and services.
• Answers multiple lines of telephone calls and either assists callers or forwards to appropriate individual or department.
• Compiles and enters operational data into automated processing systems and verifies accuracy.
• Obtains and records data and information from internal and external sources and follows-up with sources for clarification.
• Produces routine, numerical and graphical reports and presentations for management information and human resources tracking.
• Produces and processes vendor invoices and maintains vendor information.
• Inputs timekeeping and employee data into the payroll system, verifies accuracy, follows-up with corrections, and maintains employee time sheets.
• Assembles and collates information, packets and folders used in programs, services and communications.
• Purchases and maintains levels of office and housekeeping supplies.
• Provides faxing, copying, collating, and mail processing support.
• Sets-up, maintains, and properly disposes of confidential files and records.
• Performs other duties and special projects as assigned.

Requirements

• One or more years of experience providing clerical support and customer service.
• Computer literacy including knowledge of word processing and spreadsheet software.
• Skills to enter or lookup and retrieve data from multiple, related systems and databases.
• Human relations skills to maintain effective relationships with others and work in a team environment.
• Oral and written communication skills to provide factual and procedural information, and to understand and follow instructions.
• Fundamental mathematical ability including addition, subtraction, multiplication, and division.
• Demonstrated ability to maintain and protect the confidentiality of detailed employee information.
• Flexibility to respond to changing work priorities and handle multiple requests at the same time.
• Demonstrated organizational, problem solving and common sense skills.

Benefits

• Remote work opportunity
• Competitive hourly pay
• Opportunity to work with a mission-driven organization