Administrative Assistant

$35,360 - $35,360/Yr

First Step Staffing - Lansdale, PA

Full-time - Entry Level

Lansdale, PA

Administrative and Support Services

About the position

We are seeking a highly organized and motivated Administrative Assistant to join our team. This role is essential in ensuring smooth office operations and providing exceptional support to our staff and clients. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a commitment to delivering outstanding customer service. Bilingual candidates are encouraged to apply.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings for team members.
• Provide administrative support including filing, data entry, and document preparation.
• Answer phone calls with professionalism, demonstrating excellent phone etiquette while addressing client inquiries.
• Assist with customer service tasks, ensuring a positive experience for all clients and visitors.
• Proofread documents for accuracy and clarity before distribution.
• Maintain organized records and files, both electronic and physical.
• Utilize computer literacy skills to manage office software, including QuickBooks for basic accounting tasks.
• Support the dental receptionist with patient scheduling and administrative duties as needed.
• Collaborate with team members to streamline processes and improve office efficiency.

Requirements

• Proven experience in an administrative role or similar position is preferred.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent verbal and written communication skills; bilingual proficiency is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
• Familiarity with QuickBooks is advantageous but not required.
• Exceptional attention to detail, particularly in proofreading documents.
• Demonstrated customer service skills with a friendly demeanor.
• Ability to work independently as well as part of a team in a fast-paced environment.

Nice-to-haves

• Familiarity with QuickBooks is advantageous but not required.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance