Administrative Assistant

Alliant Insurance Services - Oklahoma City, OK

Full-time - Entry Level

Oklahoma City, OK

Insurance Carriers and Related Activities

About the position

The Administrative Assistant at Alliant Insurance Services is responsible for providing comprehensive administrative support to executive and management personnel. This role involves managing calendars, processing communications, preparing documents, and coordinating travel arrangements, ensuring efficient operations within the management team.

Responsibilities

• Manage calendars and coordinate complex meetings with internal and external management.
• Process incoming and outgoing communications on behalf of management.
• Prepare correspondence, presentations, and spreadsheets, ensuring accuracy in punctuation and grammar.
• Handle ongoing projects and tasks, including invoice and expense processing as per department requirements.
• Coordinate administrative activities for the management team, collaborating with various departments as needed.
• Arrange travel for management, including air transportation, rental cars, and hotel accommodations.
• Maintain data integrity in the agency management system by entering and maintaining complete and accurate information.
• Perform other duties as assigned.

Requirements

• High School Diploma or equivalent combination of education and experience.
• One (1) or more years of related administrative or general office experience.
• Experience and general knowledge of the commercial insurance industry is preferred.
• Excellent verbal and written communication skills.
• Good customer service skills, including telephone and listening skills.
• Strong planning, organizational, and prioritization skills.
• Ability to work within a team and foster teamwork.
• Ability and motivation to work independently.
• Ability to interface with executives, both internal and external.
• Proficient in Microsoft Office Suite.

Benefits

• Comprehensive employee programs to meet employees' needs.
• Competitive financial package.