Administrative Assistant

Barings - Charlotte, NC

Full-time - Entry Level

Charlotte, NC

Sporting Goods, Hobby, Musical Instrument, Book, and Miscellaneous Retailers

About the position

The Administrative Assistant at Barings will support the North American Distribution team within the Global Business Development Group. This role involves coordinating meetings, managing calendars, assisting with travel arrangements, and handling various administrative tasks to ensure smooth operations within the team. The position requires a proactive approach to managing information flow and maintaining confidentiality while providing support to the sales team and facilitating team events.

Responsibilities

• Coordination of meeting/onsite preparations and arrangements
• Gathering, formatting and/or creating information for various reports and presentations
• Proactive management of calendar and time
• Assist sales team with travel and expense reports
• Team event planning and execution
• Maintaining office supplies
• Assist with invoice processing and handling of payment inquiries with Accounts Payable
• Facilitate information flow, including email, phones, voicemail, mail, other messages and key reports in a timely manner
• Maintenance of confidential and sensitive information

Requirements

• 3-5 years administrative support experience
• Ability to work in a fast-paced environment
• Advanced skill set utilizing Microsoft Office (Word, Excel, PPT, Outlook)
• Demonstrates initiative in all aspects of internal or external issues
• Ability to handle sensitive and confidential information
• Takes ownership and responsibility for tasks
• Strong professional and positive attitude in all situations
• Excellent attention to detail
• Ability to multi-task and handle shifting priorities
• Strong organizational skills
• Excellent written and verbal communication skills

Benefits

• Health savings account
• Caregiver leave
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Flexible spending account
• Matching gift program
• Tuition reimbursement
• Parental leave
• Employee assistance program
• Vision insurance
• 401(k) matching
• Gym membership
• Life insurance