Administrative Assistant

North Tarrant Infrastructure - Fort Worth, TX

Full-time - Entry Level

Fort Worth, TX

About the position

The Administrative Assistant position at North Tarrant Infrastructure, LLC involves providing essential reception and administrative support to the Administrative and Financial department. This role is crucial for ensuring smooth office operations, managing communications, and assisting with various accounting tasks related to the company's ongoing infrastructure projects.

Responsibilities

• Answer/direct calls, e-mails and other inquiries.
• Greet visitors and make introductions to employees.
• Prepare, send, receive and distribute mail and other parcels.
• Maintain company electronic calendar to schedule and reserve meeting space and equipment as required.
• Communicate various information including announcements and memorandums and help schedule/coordinate events.
• Coordinate with general services suppliers like fleet, telephone, and energy companies.
• Track, order, and maintain inventory of office supplies and equipment, including inventory relevant to the reception and waiting areas.
• Maintain the reception, waiting areas, meeting rooms, and breakrooms so they are orderly, neat, and tidy.
• Organize the booking for hotel, flight, car, and all necessary logistics for current and new employees or visitors.
• Organize various files, folders, and other information both physically and electronically.
• Review, reconcile and enter invoices and inventory in applicable accounting systems.
• Collect/receive invoices, tickets, receipts, and other documentation.
• Prepare reports at various intervals and frequencies showing departmental or project accounting metrics.
• Communicate with vendors, suppliers, subcontractors, and other entities to provide information and answer questions related to accounting activities.

Requirements

• Minimum of two (2) years of experience in similar administrative positions.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Effective organization skills.
• Exposure to accounting software(s) is a plus.
• Bilingual English/Spanish.

Nice-to-haves

• Experience with E-Cubits, Insite, Document Locator, etc.