Philadelphia College Of Osteopathic Medicine - Philadelphia, PA
posted 2 months ago
We are currently seeking to fill our Administrative Assistant position at the Philadelphia campus with a highly qualified and passionate individual. The Administrative Assistant provides direct administrative support to the department's senior leaders and broad administrative support to other team members in support of department operations. This role is essential in ensuring the smooth functioning of the department by managing various administrative tasks and serving as the first point of contact for visitors and guests. The successful incumbent will perform a variety of clerical activities related to department operations, including managing incoming calls, processing incoming and outgoing mail, maintaining office supplies and inventory, and coordinating travel arrangements for department staff. The Administrative Assistant will also be responsible for evaluating and processing invoices and purchase orders, ensuring accurate expense tracking, and assisting with compiling information for strategic and financial planning. In addition to these responsibilities, the Administrative Assistant will manage event planning for the department, which includes site selection, facility reservations, agenda development, and equipment setup. The role requires a high level of confidentiality when dealing with sensitive matters and the ability to implement quality and process improvement initiatives to enhance administrative operations. This position is full-time and exempt, requiring a commitment to supporting the department's goals and objectives through effective administrative practices.