Administrative Assistant

$45,760 - $54,080/Yr

ABA Centers of New Jersey - Hoboken, NJ

Full-time - Entry Level

Hoboken, NJ

About the position

The Administrative Assistant at ABA Centers of New Jersey plays a crucial role in supporting the office's daily operations and ensuring a welcoming environment for clients and staff. This entry-level position offers an opportunity to begin a career in healthcare administration within a fast-paced organization dedicated to providing evidence-based ABA therapy for autism. The role involves a variety of administrative tasks, client reception, and maintaining office efficiency, contributing to the overall mission of the organization.

Responsibilities

• Ensure general management of the office, oversee supply needs, handle communications, and plan certain functions.
• Maintain facilities management, including space, cleanliness, relations, and facilitation of all office functions and services.
• Act as primary liaison among the company, staff, and office-building management to provide information, answer questions, and respond to requests.
• Oversee and achieve organizational goals while maintaining an efficient, productive, and positively cultured office and employee experience.
• Warmly greet visitors to our facility.
• Answer and direct phone calls promptly and field sales calls.
• Maintain office efficiency by arranging necessary repairs.
• Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes and sorting and distributing incoming mail.
• Schedule and track meetings and appointments.
• Assist the Director of Operations with staff schedules.
• Handle necessary errands for the clinic as needed.

Requirements

• High-school diploma
• 2-5 years of experience in administrative office functions preferred
• Willingness to submit to drug and background screenings
• Valid driver's license, reliable form of transportation, and proof of auto insurance.
• Ability to communicate effectively both orally and in writing
• Proficient with technology
• Strong people and communication skills
• Ability to communicate with various departments
• Strong time management and multi-tasking ability
• Proficient in Microsoft Office with an aptitude for learning new software systems
• Solid interpersonal skills
• Comfortable handling confidential information
• Ability to adapt to changing situations in a calm and professional manner.

Benefits

• 15 days of paid time off (more added with tenure)
• Medical, dental, vision, long-term disability, and life insurance
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options
• Generous 401(k) with employer match up to 6%
• Eligible for overtime and mileage reimbursement