Administrative Assistant

$41,600 - $47,840/Yr

Aw Collision - Nashville, TN

Full-time - Entry Level

Nashville, TN

Repair and Maintenance

About the position

The Administrative Assistant at AW Collision is responsible for managing accounts payable for multiple shops, ensuring timely and accurate processing of invoices and payments. This role involves various financial transactions, data entry, and general office duties, contributing to the overall efficiency of the accounting department.

Responsibilities

• Maintain accounts payable for multiple shops to company standards
• Ensure bills & statements are paid in a timely & accurate manner while adhering to departmental procedures
• Monitor accounts to ensure payments are up to date and posted
• Assist the accounting department in other functions
• Data entry and filing
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data
• Prepare bills and invoices
• Reconcile accounts to ensure that all payments are accounted for and properly posted
• Verify discrepancies and resolve clients' billing issues
• Facilitate payment of invoices due by sending bill reminders and contacting vendors
• Generate financial statements and reports detailing accounts receivable status

Requirements

• Proven working experience as accounts payable clerk (or accounts receivable clerk)
• Solid understanding of basic bookkeeping and accounting payable principles
• Proven ability to calculate, post and manage accounting figures
• Data entry skills along with a knack for numbers
• Hands-on experience with spreadsheets and proprietary software
• Proficiency in English and in MS Office
• Customer service orientation and negotiation skills
• High degree of accuracy and attention to detail
• Collision Repair Shop experience preferred
• Knowledge of QuickBooks

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance