Administrative Assistant

Purdue University - West Lafayette, IN

Full-time - Entry Level

West Lafayette, IN

Educational Services

About the position

The Administrative Assistant position at Purdue University's Department of Entomology involves providing comprehensive administrative support to the department head and senior administrative manager. The role requires interaction with faculty, students, alumni, and stakeholders, ensuring smooth departmental operations through effective communication and organizational skills.

Responsibilities

• Maintaining calendars, scheduling meetings, preparing agendas, collecting and providing support materials, and recording and distributing minutes.
• Composing routine correspondence and drafting non-routine correspondence.
• Proofreading various documents, reports, and presentation materials.
• Collecting data for use in reports, presentations, and meetings.
• Assisting with small event coordination, including room reservations, setups, resource needs, and catering.
• Arranging travel, ordering supplies, maintaining organizational files, making copies, distributing incoming and outgoing mail, and ensuring proper functioning of office equipment.
• Updating and maintaining mailing lists, databases, and websites.

Requirements

• High school diploma/GED
• 2 years of experience in a clerical or administrative support role
• Excellent customer service, verbal, and written communication skills
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
• Strong organizational and time management skills and attention to detail
• Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc
• Typing, drafting, filing, data entry, proofreading and editing skills
• Ability to identify routine problems and implement or recommend solutions.

Benefits

• Non-exempt Defined Contribution Plan
• Eligibility for Overtime