Administrative Assistant

$41,600 - $52,000/Yr

Confidential - Santa Ana, CA

Full-time - Entry Level

Santa Ana, CA

About the position

The Administrative Assistant role is a full-time position based in Santa Ana, CA, responsible for providing comprehensive administrative support to ensure efficient office operations. The role involves managing communications, scheduling, and documentation while maintaining professionalism and discretion in all interactions.

Responsibilities

• Answer/return phone calls and emails.
• Make cold calls via telephone.
• Prepare and distribute detailed meeting minutes.
• Schedule jobs and calculate payroll hours for employees.
• Perform job costing and maintain professionalism when dealing with clients and co-workers.
• Exercise discretion at all times.
• Handle any other responsibilities related to working in an office when required.

Requirements

• Experience with calendar scheduling.
• Experience in working with contractors.
• Excellent Microsoft Office Skills (Word, Excel, PPT, Outlook) and Adobe Acrobat.
• Attention to Detail is a must.
• Demonstrated ability to effectively prioritize and manage multiple tasks simultaneously in a fast-paced environment.
• Ability to utilize computer-based resources.
• Previous experience demonstrating ability to actively learn, listen, and take on a multitude of tasks with a positive attitude.
• Excellent skills in oral, written, and interpersonal communications.
• Teamwork style that emphasizes collaboration, teamwork, and facilitation.
• Ability to stay calm, focused, and organized.
• Demonstrated ability to prioritize, anticipate, and stay proactive.
• Caring and positive attitude.
• Stable career history - job hoppers need not apply.

Nice-to-haves

• Associate's degree preferred.
• 4 years of administrative support experience preferred.