ADMINISTRATIVE ASSISTANT

Lorain County Health & Dentistry - Lorain, OH

Full-time - Entry Level

Lorain, OH

Ambulatory Health Care Services

About the position

The Administrative Assistant provides essential administrative and secretarial support to Executive Leadership, particularly assisting the Chief Medical Officer (CMO) and the Executive Assistant. This role involves managing schedules, organizing meetings, and ensuring effective communication within the organization.

Responsibilities

• Assist the Chief Medical Officer (CMO) in managing their administrative schedule and arranging meetings.
• Schedule provider and site meetings for clinical and other leaders as requested.
• Develop and manage materials for regularly occurring provider and site meetings, ensuring adequate notice is given to all parties.
• Take and produce minutes from provider and site meetings in a timely manner.
• Attend and prepare minutes for Safety Team and Core CQI meetings, assisting with handouts and agendas.
• Prepare and submit the monthly provider on-call schedule after review by the CMO and Dental Director.
• Assist the CMO in managing student requests and rotations through the Ohio Primary Care Workforce Initiative.
• Serve as a liaison to Firelands Residency Program and NEOMed, arranging onsite rotations for selected residents and students.
• Assist in the credentialing and privileging process as directed by the Credentialing Team.
• Collect, verify, and maintain independent contractor timesheets and forward them for payment approval.
• Provide administrative assistance to other executives as requested, including the President and CEO, CFO, and others.
• Serve as receptionist for 5th Floor guests and liaise with area schools for the School-based Dental Sealant program.
• Perform clerical functions such as photocopying, mailing, and scanning documents.
• Maintain office supply inventory for Executive Offices and reorder supplies as needed.
• Maintain accurate records.

Requirements

• Associate's degree in business or equivalent experience as an Administrative or Executive Assistant to a high-level executive.
• Three or more years of experience in an administrative role, preferably in a non-profit community healthcare environment.
• Valid driver's license and satisfactory driving record.
• Strong computer skills with proficiency in Microsoft Office.
• Excellent listening and communication skills.
• Ability to independently coordinate multiple tasks and work cooperatively with others.

Nice-to-haves

• Prior administrative experience in a healthcare environment is preferred.

Benefits

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid holidays
• Paid orientation