Administrative Assistant

$40,000 - $45,000/Yr

Rubin Lublin - Peachtree Corners, GA

Full-time

Peachtree Corners, GA

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant position at Rubin Lublin LLC in Peachtree Corners, GA, is designed for a highly motivated self-starter who will assist the team with a variety of responsibilities. The role requires strong customer service skills and proficiency in Microsoft Office, with a focus on supporting paralegals and managing office tasks effectively.

Responsibilities

• Set up files in case management systems
• Profile scans into applicable document management systems
• Process and distribute all incoming mail (including scanning and profiling)
• Assist paralegals as needed
• Send original documents/files off-site upon file closure
• Order supplies for the department
• Maintain Library and order new copies/editions as needed
• Maintain department staff important Information documentation
• Maintain File Room and make physical files as needed
• Perform quality control check on outgoing mail
• Assist team with saving cost backups
• Other duties may be assigned

Requirements

• One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience
• Proficient in the use of Microsoft Office 365 product
• Experience working with SharePoint is a plus
• Strong analytical skills
• Excellent time management and organizational skills
• Ability to multi-task proficiently and effectively
• Excellent verbal and written communication skills
• Self-starter with the ability to work independently
• Team player willing to do whatever it takes to get the job done
• Knowledgeable of providing excellent customer service

Nice-to-haves

• Billing/accounting experience
• Experience working with SharePoint

Benefits

• 401(k) matching
• Paid holidays
• Paid parental leave