Administrative Assistant

$34,320 - $38,480/Yr

Momentum Title - Jeffersonville, IN

Full-time - Entry Level

Jeffersonville, IN

Insurance Carriers and Related Activities

About the position

The Administrative Assistant at Momentum Title Agency plays a crucial role in supporting the efficient operation of the office by performing a variety of administrative tasks. This entry-level position involves direct supervision and requires strong organizational and communication skills to manage office functions effectively.

Responsibilities

• Answer incoming calls, perform phone screening, and forward to appropriate personnel.
• Provide callers with information about the organization, including address and directions.
• Manage calendars, coordinate meetings, prepare reports, and handle correspondence.
• Welcome on-site visitors, determine the nature of their business, and announce them to appropriate personnel.
• Prepare, edit, and format documents, reports, presentations, and spreadsheets with high accuracy.
• Assist in planning and coordinating projects, ensuring deadlines are met and deliverables are completed to company standards.
• Input, update, and maintain accurate records and databases, ensuring data integrity and confidentiality.
• Coordinate company events, meetings, and conferences, including logistics, catering, and materials preparation.
• Provide excellent customer service, acting as a point of contact for internal and external stakeholders.
• Arrange travel and accommodations for staff, ensuring efficient management of bookings.
• Maintain efficient operation of front desk and lobby.
• Receive, sort, and route incoming mail and publications.
• Maintain phone directory, distribution lists, and conference room schedules.
• May perform Escrow and/or Title Assistant functions, including opening orders.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent required.
• 1 year of relevant experience.
• Excellent verbal and written communication skills.
• Strong attention to detail and organizational skills.
• Ability to read, write, and verbally communicate information relevant to job requirements.
• Good time management skills and the ability to prioritize tasks.
• Customer service oriented with a professional demeanor.
• Proficient in MS Office Suite (Word, Excel, PPT, and Teams).