Administrative Assistant

Na Oiwi Kane • East Saint Louis, IL

473d • $48,000 - $54,000

About The Position

The Administrative Assistant position at Galapagos Federal Systems LLC involves providing essential administrative and clerical support to the project manager at Scott Air Force Base. The role requires a proactive individual who can manage office tasks, coordinate meetings, and assist in project documentation and reporting. This position is crucial for ensuring smooth operations within the team and supporting various administrative functions.

Requirements

• Must have a valid Secret Clearance license.
• 3 years of experience performing administrative/clerical functions.
• Experience in creating project reports and briefings, capturing and documenting meeting artifacts.
• Experience supporting travel coordination.
• Proficiency with Microsoft Office Suite.
• Minimum education of a high school diploma or GED.

Nice To Haves

• Experience in a government or military environment.
• Familiarity with project management tools.

Responsibilities

• Provide administrative and clerical support to the project manager.
• Type correspondence and various documents.
• Maintain project files manually and electronically.
• Manage the office staff calendar.
• Coordinate project meetings and arrange staff travel.
• Attend project meetings to record minutes and action items.
• Assist in developing project reports and briefings.
• Provide word processing support for data conversion and records management.

Benefits

• 401(k)
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid holidays
• Paid parental leave
• Tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED