Administrative Assistant

Healthcare Realty - Seattle, WA

Full-time

Seattle, WA

Real Estate

About the position

The Administrative Assistant position at Healthcare Realty involves supporting the Bellevue/Northgate medical office building portfolio. This role is essential for ensuring smooth operations within the property management team, requiring strong organizational and communication skills to manage various administrative tasks effectively.

Responsibilities

• Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination, and filing/copying.
• Prepare service contracts and construction agreements along with accompanying paperwork.
• Send and track paperwork through the approval processes.
• Work with tenants, building maintenance staff, and vendors to ensure work orders are complete.
• Prepare monthly chargebacks and rent statements.
• Maintain a system for tenant, vendor, and contractor certificates of insurance.
• Process, organize, and review regional paperwork.
• Prepare regional reports.
• Perform any additional duties assigned by the Property Manager and other company management.

Requirements

• Four+ years progressively responsible office environment experience in a property management company or equivalent.
• Congenial disposition, accounting capabilities, excellent communication and organizational skills.
• Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.
• Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.
• Extremely dedicated and independent thinker, accomplishing projects from start to finish and soliciting feedback to improve performance.
• Ability to read and understand contracts.
• Intermediate to advanced skills with Microsoft Office Suite, capability of learning new software quickly, and ability to operate a variety of office equipment.

Nice-to-haves

• Bilingual, preferred not required.

Benefits

• 401(k) matching
• Competitive salary/benefit package
• Excellent growth opportunities