ADMINISTRATIVE ASSISTANT

United States Cold Storage - Wilmington, IL

Full-time - Mid Level

Wilmington, IL

Warehousing and Storage

About the position

The Administrative Assistant at United States Cold Storage Inc. plays a crucial role in supporting the General Manager by managing day-to-day office functions, anticipating needs, and prioritizing various projects. This position requires a proactive individual who can handle administrative duties efficiently while contributing to the organization's growth goals.

Responsibilities

• Manage and maintain all aspects of office functions.
• Plan and execute travel arrangements as necessary.
• Prepare invoices, reports, memos, letters, financial statements, and other documents using various software.
• Coordinate and direct office services, including records, departmental finances, budget preparation, and personnel issues.
• Answer and direct calls, take messages, and greet visitors.
• Prepare responses to routine correspondence inquiries.
• Open, sort, and distribute incoming correspondence, including faxes and emails.
• Prepare agendas and make arrangements for meetings, including catering.
• Conduct research, compile data, and prepare papers for executives and committees.
• Perform general office duties such as ordering supplies and maintaining records management systems.
• Provide clerical support to other departments and personnel.
• Interpret administrative and operating policies and procedures for employees.
• Set up and oversee administrative policies and procedures.

Requirements

• 3+ years of experience in an administrative role or applicable role.
• Knowledge of administrative and clerical procedures and systems.
• Knowledge of principles and processes for providing customer and personal services.
• Knowledge of business and management principles involved in strategic planning and resource allocation.
• Ability to actively listen and communicate effectively.
• Service-oriented with a focus on helping others.
• Strong written communication skills.
• Critical thinking skills for problem-solving.
• Time management skills for oneself and others.

Nice-to-haves

• College degree preferred.
• Good arithmetic, reading, and typing skills.
• Ability to work overtime as needed.

Benefits

• 401(k) after 1 year
• Tuition reimbursement
• Life insurance
• Blue Cross Blue Shield available after 30 days of service