Administrative Assistant

About the position

The Administrative assistant is responsible for performing various administrative tasks and working as a liaison between employees and the executive team. As an Administrative Assistant, you will play a vital role in supporting day-to-day operations, document processing and storage, tracking of Employee PTO, paying invoices, and maintaining office supply inventories. A successful candidate in this role will have previous administrative support experience.

Responsibilities

• Answer and screen phone calls
• Act as liaison for visitors to corporate HQ
• Perform ad-hoc tasks and coordinate projects as directed by the President/CEO
• Serve as liaison for charitable foundation communications and grant request process
• Draft, proofread, and send emails
• Manage incoming and outgoing mail/packages
• Organize and maintain digital/physical files
• Liaison to HR for employee questions and availability regarding benefits, time off, 401k, ESOP, etc.
• Order office supplies and manage inventory
• Process and pay incoming invoices in a timely manner, ensuring accuracy and proper documentation.
• Receive, sort, and distribute daily mail/deliveries
• Maintain office cleanliness and order

Requirements

• 5 years of experience in administration
• Proficient in Microsoft Office Suite
• Excellent verbal and written communication skills
• Outstanding organizational abilities
• Self-motivated and capable of working independently
• Skilled at multitasking and prioritizing tasks effectively
• Able to handle confidential and sensitive information with discretion