Administrative Assistant

$37,440 - $43,680/Yr

Century Fire Sprinklers - Kansas City, MO

Full-time - Entry Level

Kansas City, MO

Specialty Trade Contractors

About the position

Century Fire Sprinklers, Inc. is seeking a customer service-oriented Administrative Assistant to support both field employees and office staff. This full-time position requires strong organizational skills and the ability to manage multiple tasks in a fast-paced environment, contributing to the company's fire protection services since 1981.

Responsibilities

• Perform general office duties such as answering phone calls, opening daily mail, filing, and greeting visitors.
• Process and send inspection and repair paperwork to customers in collaboration with the Service Coordinator.
• Maintain accurate records of all service-related details and manage the inspection database.
• Provide general administrative support for all projects by working closely with office and field staff.
• Assist with subcontractor and supplier compliance, including W-9 forms, certificates of insurance, and lien waivers.
• Support new hire processing and paperwork as needed.

Requirements

• Previous administrative experience in a fast-paced environment, preferably in construction.
• Proficiency in Microsoft Excel, Word, and Outlook, as well as accounting software.
• Excellent written and verbal communication skills.

Nice-to-haves

• Customer service experience
• Strong attention to detail
• Ability to multi-task and meet deadlines
• Proactive in learning new skills and assisting others
• Strong work ethic and positive attitude.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance