Administrative Assistant

$28,000 - $35,000/Yr

Westchester Torah Academy - New Rochelle, NY

Full-time - Mid Level

New Rochelle, NY

Educational Services

About the position

The Administrative Assistant at Westchester Torah Academy plays a crucial role in the Operations Team, serving as the first point of contact for visitors and providing essential support for school activities. This position requires a proactive individual who is a strong communicator and can manage various administrative tasks effectively while maintaining a welcoming environment for students, parents, and staff.

Responsibilities

• Greet students, parents, teachers, and guests professionally and determine their needs.
• Receive, sort, and deliver mail and packages to the appropriate personnel.
• Manage the lost and found, distributing labeled items and organizing unlabelled items.
• Check in visiting guests according to school protocol.
• Check students in and out for late arrivals or early dismissals.
• Work closely with the School Nurse and administration regarding student care, especially in emergencies.
• Answer incoming phone calls pleasantly and informatively to create a positive impression of the school.
• Monitor school office email and respond or forward appropriately.
• Manage daily attendance submissions and maintain bus and carpool lists.
• Oversee dismissal protocols and ensure smooth operations during student dismissal.
• Stay knowledgeable about school activities, programs, and events related to the school calendar.
• Assist in managing school supply orders and distributions, mailings, event preparations, and scheduling meetings.

Requirements

• At least five years of administrative or receptionist experience.
• Experience in education or non-profit organizations is preferred.
• Excellent oral and written communication skills.
• Self-starter eager to learn and maintain a positive attitude.
• Ability to maintain a high level of confidentiality.
• Capable of maintaining emotional and intellectual control under stress and interruptions.
• Flexible team player with strong relationship and listening skills.

Nice-to-haves

• Experience in educational settings or non-profit organizations.

Benefits

• Health insurance
• Paid time off