Administrative Assistant

Northeast Foods - Edison, NJ

Full-time - Entry Level

Edison, NJ

Food Services and Drinking Places

About the position

The Administrative Assistant at Northeast Foods Inc. plays a crucial role in supporting the Operations department by managing records, facilitating communication, and ensuring efficient workflow. This entry-level position involves a variety of administrative tasks, including database management, project coordination, and providing general support to the Health & Safety team. The role requires strong organizational and communication skills to handle multiple responsibilities effectively.

Responsibilities

• Maintain and update all paper and electronic records, files, and databases.
• Ensure accuracy, confidentiality, and accessibility of information.
• Enter and update databases on Microsoft 365 SharePoint and company portals, verifying accuracy and completeness.
• Compile data to generate reports and analyze them for discrepancies, anomalies, or inaccuracies.
• Provide general administrative support to the H&S team, including managing correspondences and scheduling meetings.
• Serve as a liaison and primary point of contact for communications, both written and verbal.
• Coordinate and maintain calendars for sales and operations teams, scheduling meetings and key events.
• Assist in coordinating and tracking projects, ensuring deadlines are met, and facilitating communication among team members.
• Assist in tracking and monitoring expenditures, reconciling financial documents, and processing invoices.
• Respond to emails, letters, and phone inquiries promptly and professionally.

Requirements

• High school diploma or GED.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Strong organizational skills for managing multiple tasks and prioritizing responsibilities.
• Excellent verbal and written communication skills.
• Effective time management skills to meet deadlines and set priorities.
• Ability to analyze problems, think critically, and find practical solutions.
• Attention to detail to ensure accuracy and prevent errors.
• Familiarity with project management tools and database management.

Nice-to-haves

• Experience with database management and project management tools.
• Basic troubleshooting skills.

Benefits

• Competitive salary range of $43.4K - $55K per year.
• Opportunity for professional development and skill enhancement.