Administrative Assistant

$45,760 - $49,920/Yr

Cme Associates - Menands, NY

Full-time - Entry Level

Menands, NY

Professional, Scientific, and Technical Services

About the position

The position involves performing a variety of clerical, record-keeping, and customer service tasks to support the operations of CME's Albany Division. The successful candidate will be responsible for maintaining communication with clients and internal teams, organizing project information, and ensuring operational procedures are followed. This role requires attention to detail, effective communication skills, and the ability to manage multiple tasks efficiently.

Responsibilities

• Maintain good communication practices for both internal and external customers.
• Maintain client, project, and future opportunity databases.
• Organize and maintain project information (plans, specifications, drawings).
• Input data into E-reporting system for use by technical staff.
• Ensure operational procedures are being met (project checklists, communication logs, fleet vehicle records, staff certifications).
• Process purchase requisitions and purchasing tasks for training and associated accommodations.
• Maintain an appropriate inventory of office supplies and personal protective equipment.
• Occasionally proofread client deliverables for grammar and punctuation.
• Maintain confidentiality of sensitive information.
• Assist Office Manager and Division Manager with various administrative tasks as needed.
• Assist with maintaining and marketing CME's brand image.
• Perform occasional receptionist duties (telephone screening, responding to and directing visitors, opening and distributing mail).

Requirements

• Must possess a High School Diploma; Associate degree preferred.
• Minimum of 2 years' experience performing administrative responsibilities.
• High degree of proficiency in the Microsoft Office suite (i.e. SharePoint, Outlook, Teams, Excel).
• Possess good interpersonal and communication skills.
• Have accurate and efficient data entry skills.
• Strong attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multi-task.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• 401K
• Health Savings Account
• Supplemental Insurance Products
• Paid Time Off (including Holiday, Vacation, Sick and Personal)