Administrative Assistant

$41,600 - $52,000/Yr

Idaho Scientific - Salt Lake City, UT

Full-time - Entry Level

Salt Lake City, UT

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant at Idaho Scientific plays a crucial role in ensuring smooth office operations and providing support to various personnel. This position is designed for individuals who thrive in a dynamic environment and are eager to contribute to a team that values both productivity and a positive workplace culture. The role encompasses a variety of administrative tasks, from managing visitor access to coordinating office events, all while maintaining a welcoming and organized office space.

Responsibilities

• Coordinate visitor access and concierge services.
• Promptly and courteously answer and direct all calls.
• Coordinate, set-up, and facilitate office events.
• Provide administrative support to other personnel, including creating labels, scanning, printing, and filing.
• Order supplies for the entire office, including snacks and office supplies.
• Receive, sort, and forward incoming mail.
• Package and transport outgoing mail.
• Manage shipping, receiving, tracking, and inventory of materials.
• Manage office catering requests.
• Maintain a safe and clean reception area, break area, and conference rooms.
• Ensure the office is a clean and welcoming environment by performing weekly cleaning tasks.
• Coordinate and document employee travel.
• Contribute positively to office morale.
• Assist in capturing and archiving company events and promoting the Idaho Scientific culture.

Requirements

• US Citizenship
• Ability to obtain a security clearance
• Strong analytical and problem-solving skills
• More than 1 year of relevant professional experience
• Strong proficiency in MS Office Suite
• Clear and concise communicator
• Ability to quickly adapt and learn new technology, software, hardware, and operating systems
• Organized and able to multi-task in a fast-paced atmosphere
• Must effectively prioritize tasks and complete them under time constraints
• Strong interpersonal skills to effectively communicate and collaborate with employees, vendors, and visitors
• Ability to function independently, have flexibility, and demonstrate personal integrity.

Benefits

• Profit sharing
• Health insurance
• Paid time off
• Snacks provided
• Flexible schedule