Administrative Assistant

$41,600 - $56,160/Yr

Eide Bailly - Cleveland, OH

Full-time - Entry Level

Cleveland, OH

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant position at Eide Bailly LLP involves providing comprehensive administrative support to the Audit and Outsourced Managed Services (OMS) teams. The role requires proficiency in document preparation, scheduling, and general office tasks, ensuring that all work adheres to firm and client-specific guidelines. The ideal candidate thrives in a fast-paced environment, demonstrating strong multi-tasking abilities and a commitment to maintaining client confidentiality.

Responsibilities

• Prepare, edit, and format financial statements and general correspondence using word processing and spreadsheet software.
• Collaborate with accountants to ensure documents meet formatting and preparation standards.
• Utilize Engagement software and online applications for various tasks.
• Assemble reports, company materials, and client documents as directed.
• Conduct math checks and proofing of financial statements before processing.
• Assist in preparing Audit and OMS engagement letters and processing client confirmations.
• Help with job scheduling and prepare invoices for Audit and OMS billers.
• Arrange meetings via conference calls, video conferences, and webcasts.
• Document discussion topics and action items from departmental meetings.
• Provide general administrative support to partners and staff, including typing and running errands.
• Perform backup receptionist duties, answering calls and greeting clients.
• Collaborate with the administrative team to meet project deadlines.

Requirements

• High school diploma or GED required.
• 5+ years of experience in administrative support, preferably in public accounting administration.
• Proficient in Microsoft Excel, Word, Outlook, DocuSign, Teams, and Adobe Acrobat.
• Experience with Power BI and Salesforce is a plus.
• Strong written and verbal communication skills.

Nice-to-haves

• Experience in public accounting administration is a plus.

Benefits

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Paid time off
• Profit sharing
• Referral program