Administrative Assistant

Bryan Health - Lincoln, NE

Full-time - Entry Level

Lincoln, NE

Hospitals

About the position

The Administrative Assistant at Bryan Health plays a crucial role in supporting the Employee Health Services department by managing administrative tasks, coordinating computer systems, and providing training and reporting. This position is essential for ensuring the smooth operation of departmental functions and maintaining compliance with health and safety regulations.

Responsibilities

• Provides administrative coordination of department computer systems.
• Coordinates department computer applications with organizational computer systems.
• Provides computer training for department staff.
• Develops electronic reports for data analysis using specific software, such as Report Writer and Crystal Report Developer.
• Prepares administrative letters and correspondence for Employee Health case managers.
• Develops and maintains publication of Employee Health procedures, forms, and documents for Net-It Central.
• Prepares and invoices to Accounting for any billing related to Employee Health services.
• Maintains an Employee Health newsletter for Net-It Central.
• Reviews all organizational job changes and determines additional or new health/physical requirements.
• Coordinates and orders clinic supplies with appropriate departmental and supply personnel through the warehouse requisition.
• Reviews, analyzes, and reports OSHA log, OSHA summaries, and U.S. Department of Labor Bureau of Labor Statistics reports for Bryan Medical Center.
• Maintains and prepares notifications for DOT physical and Random Drug Testing records.
• Analyzes application (Medgate) on a routine basis to verify import data from other medical center applications is correct and current.
• Acts as Client Project Manager liaison for implementation of software upgrades; coordinates all activities and tasks related to implementation.
• Picks up from the Pharmacy and transports medications to Employee Health offices as requested.

Requirements

• Entry-level experience with Crystal Reports.
• Familiarity with Lawson software.