Administrative Assistant

$60,320 - $81,994/Yr

Gallo Glass Company - Irvine, CA

Full-time

Onsite - Irvine, CA

Nonmetallic Mineral Product Manufacturing

About the position

The Sales Administrative Assistant at Gallo will support the sales teams by managing special projects, preparing project plans, and ensuring smooth operations. This role requires a detail-oriented professional who can handle multiple tasks, communicate effectively, and utilize digital sales tools. The position is based in the Irvine, CA sales office and requires on-site work with no telecommuting options.

Responsibilities

• Oversee special projects and prepare project plans.
• Support sales force in achieving objectives.
• Manage all aspects of event planning and execution.
• Assist new hires during their assimilation and onboarding.
• Create engaging PowerPoint presentations and materials.
• Conduct data reporting and perform data entry.
• Submit progress reports and handle routine inquiries.
• Organize travel and events and maintain an efficient e-file system.

Requirements

• High School Diploma or State-issued equivalency certificate.
• Bachelor's degree plus 1 year of business or administrative experience including project management; OR 5 years of business/administrative experience including project management experience.
• Experience organizing, prioritizing, and meeting deadlines on multiple ongoing projects.
• Experience in event coordination or management.
• Skilled in reading, comprehending, interpreting, and executing simple instructions and correspondence.
• Experienced in preparing reports and writing business correspondence.
• Proficient in Microsoft Office Suite Software.
• Strong verbal and written communication skills.

Nice-to-haves

• Bachelor's degree plus 4 years of Sales, Administrative or Project support experience.
• Experience working independently and exercising confidentiality and sound judgment.
• Experience composing and formatting correspondence, business proposals, and presentations.
• Experience dealing with confidential information.
• Experience coordinating travel arrangements.
• Experience communicating and working with all levels of an organization.

Benefits

• Competitive benefits package.