Administrative Assistant

Smith Seckman Reid - Nashville, TN

Full-time - Entry Level

Nashville, TN

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant at SSR plays a crucial role in supporting the administrative and technical staff by developing correspondence and technical documents, maintaining organized filing systems, and assisting with various administrative tasks. This position is essential for ensuring efficient communication and documentation within the firm, contributing to the overall success of client projects and internal operations.

Responsibilities

• Develops typed documents from drafts or dictation created by the technical staff
• Assembles typed documents into orderly packages and assists management in distributions and mailings as needed
• Assists management in maintaining orderly correspondence and technical document files
• Assists management in maintaining efficient and orderly work areas
• Assists team leaders and/or project managers with the correspondence and communications required to administer projects and serve clients
• May assist with the coordination of RFIs and submittals using various custom software
• Assists technical staff in producing contract document specifications
• Provides relief for Receptionist
• Updates Cosential contact entries as needed
• May assist with tracking and renewal of PE licensure and other certifications of professionals
• Reserves conference rooms as needed
• Distributes mail daily, and mails and ships items as needed
• Orders lunches as needed
• Occasionally assists with travel arrangements
• Maintains confidentiality regarding sensitive issues and confidential needs
• Performs other administrative tasks assigned by management

Requirements

• High school degree or GED equivalent
• One year of applicable experience
• Knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Interpersonal skills to interact positively and work effectively with others
• Organizational skills to marshal resources and orchestrate multiple activities
• Written communication skills to deliver clear messages using correct grammar, spelling, and punctuation
• Speech clarity to communicate effectively
• Detail-oriented to achieve accuracy and thoroughness in tasks

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• Generous contribution to employee-owned Health Savings Account
• 401(k) with matching up to the full IRS maximum
• Tuition reimbursement
• Employee incentives and wellness programs