Administrative Assistant

U.S. Water Services Corporation - Ocala, FL

Full-time - Entry Level

Ocala, FL

501-1,000 employees

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant position at U.S. Water Services Corporation involves providing essential administrative support to ensure efficient office operations. The role includes managing records, coordinating meetings, and utilizing Microsoft Office to create and modify documents. The ideal candidate will possess strong communication skills and the ability to organize tasks effectively.

Responsibilities

• Provides general administrative and clerical support including mailing, scanning, faxing and copying
• Maintains electronic and hard copy filing system
• Opens, sorts and distributes incoming correspondence
• Performs data entry and scans documents
• Manages calendar for Manager/office
• Assists in resolving any administrative problems
• Orders office supplies and maintains supply cabinet
• May answer calls from customers regarding their inquiries
• Prepares and modifies documents including correspondence, reports, drafts, memos and emails
• Schedules and coordinates meetings, appointments and travel arrangements
• Maintains office supplies for department/region
• Answers and directs phone calls
• Organizes and schedules appointments
• Plans meetings and takes detailed minutes
• Performs other duties as assigned

Requirements

• 2+ years of administrative support experience
• Proficiency in MS Word, MS Excel and MS Outlook
• Knowledge of operating standard office equipment
• Excellent communication skills written and verbal
• Ability to prioritize projects and strong problem solving skills
• Good research skills and attention to detail

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short/long-term disability
• Paid time off
• Holiday pay
• 401(k) with company match