Administrative Assistant

Robert Half - Raritan, NJ

Full-time - Entry Level

Raritan, NJ

Administrative and Support Services

About the position

The Administrative Assistant role at Robert Half in Raritan, New Jersey, involves a variety of administrative tasks in a dynamic and fast-paced environment. The successful candidate will interact with clients, provide customer service, manage schedules, and handle data entry tasks. This position is a short-term contract opportunity.

Responsibilities

• Answer inbound calls in a detail-oriented manner and direct them to the appropriate person or department
• Provide exceptional customer service by addressing customer queries and concerns promptly and accurately
• Perform data entry tasks, ensuring all information is accurate and up to date
• Manage and coordinate calendars, schedule appointments and meetings as required
• Handle email correspondence professionally and efficiently
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to accomplish tasks and projects
• Serve as the point of contact for IT requests, liaising between staff and the IT department
• Distribute incoming mail to the correct recipients promptly and accurately
• Greet and assist clients who visit the office, ensuring a warm and welcoming environment
• Execute mail merge operations as needed, ensuring accuracy and efficiency.

Requirements

• Minimum of 1 year experience in an administrative role
• Proficient in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
• Experience with email correspondence and managing schedules
• Ability to answer inbound calls and provide excellent customer service
• Proficiency in Spanish language is a plus
• Knowledge in handling Mail Merge tasks
• Experience in setting up appointments and managing calendars
• Excellent communication and interpersonal skills
• Detail-oriented and strong organizational skills
• Ability to multitask and prioritize work effectively
• Willingness to learn and adapt in a fast-paced environment.

Nice-to-haves

• Proficiency in Spanish language is a plus

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan