Administrative Assistant

Koch Investment Companies - Dallas, TX

Full-time

Dallas, TX

About the position

The Administrative Assistant role at Koch Real Estate Investment is designed to provide essential administrative support to the leadership team, ensuring efficient operations and effective communication within the office. This position is pivotal for maintaining organizational effectiveness and requires a resourceful individual who can manage various tasks autonomously while contributing to a productive team environment.

Responsibilities

• Provide administrative support to (3) Managing Directors, ensuring efficient day-to-day operations
• Coordinate domestic and international travel (flight, hotel, car rentals, etc.) and create accurate expense reports in a timely manner
• Organize visits for internal and external people
• Greet visitors and provide general administrative support
• Receive and sort incoming mail and deliveries, manage outgoing mail
• Organize onboarding programs for new employees and assist in the onboarding process for new hires
• Assist with in-house or off-site events and conferences
• Follow office maintenance SOPs to ensure the office is tidy, well-stocked, and running smoothly
• Manage the upkeep of office facilities and coordinate with vendors and service providers for repairs and maintenance
• Build and maintain good business relationships across the organization and with external stakeholders

Requirements

• Excellent oral and written communication skills and attention to detail
• Professional presence with the ability to build credibility directly with leadership
• Proven experience in an administrative role for a real estate or investment firm
• Working experience with Microsoft Office Software (Excel, Outlook, Teams, Word, PowerPoint)
• Strong organization skills with experience multi-tasking, prioritizing, and having a high attention to details

Nice-to-haves

• Executive level administrative experience
• Problem solving skills and ability to think through next steps with little guidance
• Technically savvy and able to troubleshoot common IT issues
• Experience managing multiple projects simultaneously and push them to the finish line
• Strong organizational and planning skills in a fast-paced environment