Administrative Assistant

AlixPartners - Detroit, MI

Full-time - Entry Level

Remote - Detroit, MI

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant at AlixPartners plays a crucial role in supporting multiple consulting professionals by managing complex schedules, handling sensitive information, and coordinating various administrative tasks. This position is integral to the Corporate Services team, ensuring smooth operations and effective communication within the firm. The role requires a customer service mindset and the ability to work in a fast-paced environment while maintaining discretion and professionalism.

Responsibilities

• Coordinate deadlines and manage complex calendaring for consulting professionals.
• Make meeting arrangements and manage business and personal calendars.
• Book domestic and international travel and process expenses and time entries.
• Create, edit, and respond to correspondences, process invoices, and draft engagement letters.
• Plan and execute client events, providing technical and logistical support.
• Distribute assessment material in coordination with outside vendors and manage communications.
• Attend team calls and meetings, taking notes and collaborating on initiatives.
• Handle sensitive and urgent information from clients, exercising judgment in unique situations.
• Manage stakeholders' contact lists and update them in the CRM.
• Provide back-up support for other administrative team members.

Requirements

• High School diploma or equivalent required; college degree(s) preferred.
• Minimum of five (5) years of administrative assistance experience required; experience with a professional services firm strongly preferred.
• Exceptional written and verbal communication skills in English.
• Excellent organizational and prioritization skills with high attention to detail.
• Ability to maintain composure and an executive presence under pressure.
• Resourceful with the ability to anticipate needs and proactively manage schedules.
• Ability to handle confidential and sensitive information discreetly.
• Self-starter with exceptional customer service and interpersonal skills.
• Advanced proficiency with Microsoft Word, Outlook, Excel, and PowerPoint.

Nice-to-haves

• Experience in a corporate environment or professional services firm.
• Familiarity with CRM systems and project management tools.

Benefits

• Hybrid work model with flexibility for remote work.
• Inclusive work environment that promotes diversity and equity.