Administrative Assistant

Robert Half - Santa Maria, CA

Full-time - Entry Level

Santa Maria, CA

Administrative and Support Services

About the position

The Administrative Assistant position at Robert Half in Santa Maria, California, is a long-term contract role focused on managing various administrative tasks. The role is essential for supporting the team by handling phone calls, processing mail, maintaining records, and providing excellent customer service. The ideal candidate will demonstrate strong organizational skills and the ability to work both independently and collaboratively.

Responsibilities

• Answer and manage incoming calls, demonstrating basic phone etiquette
• Scan and process return mail efficiently
• Conduct data entry tasks by entering information into the database
• Schedule appointments for clients as needed
• Open mail and file documents appropriately
• Assist in the transition to a new statewide system
• Maintain accurate records and monitor customer accounts
• Resolve customer inquiries and provide outstanding customer service
• Use administrative skills to support various functions of the team.

Requirements

• Must have prior experience in Administrative Assistance
• Proficiency in using multi-line phone systems
• Experience in mail distribution and processing
• Strong data entry skills
• Excellent communication and organizational abilities
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint
• Strong attention to detail and problem-solving skills
• Ability to handle confidential information with discretion
• Excellent time management skills and ability to prioritize work
• High school diploma; additional qualifications as an Administrative assistant or Secretary will be a plus

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan