Administrative Assistant

$33,280 - $41,600/Yr

Kelly White & Associates Insurance - Jacksonville, FL

Full-time - Entry Level

Jacksonville, FL

Insurance Carriers and Related Activities

About the position

We are seeking a self-motivated, enthusiastic, detail-oriented Administrative Assistant to join our expanding office team. The ideal candidate will provide crucial administrative support, ensuring the smooth operation of our office while demonstrating strong organizational and time management skills. Proficiency in various software applications, particularly Microsoft Office, is essential for this role.

Responsibilities

• Strong attention to detail and problem-solving skills
• Utilize Microsoft Office for creating documents and spreadsheets
• Organize office supplies and maintain office workspace
• Communicate effectively with team members and clients, both verbally and in writing
• Demonstrate confidence and sound judgment while interacting with others
• Handle incoming calls and correspondence with professionalism
• Collect potential client information via phone or email
• Strong organizational skills with the ability to prioritize tasks effectively
• Work independently as well as collaboratively within a team environment
• Maintain confidentiality of information
• Provide comprehensive support within the agency
• Serve visitors by greeting, welcoming, and directing them appropriately
• Coordinate internal and external communication, including answering calls, responding to emails, and directing inquiries to the appropriate individuals
• Monitor supplies, equipment, and maintenance requests
• Maintain inventory and order office supplies when needed

Requirements

• Excellent organizational skills with attention to detail and accuracy
• 2+ years of administrative/professional work experience
• Outstanding verbal and written communication skills
• Excellent customer service and interpersonal skills
• Professional etiquette and interpersonal skills
• Proficiency in Microsoft Office

Benefits

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance