Administrative Assistant

$37,440 - $43,680/Yr

Vista Pacifica Enterprises - Jurupa Valley, CA

Full-time - Entry Level

Jurupa Valley, CA

Nursing and Residential Care Facilities

About the position

The Administrative Assistant will provide essential support to the CEO, CFO, and President of a small family-owned company. This role involves a variety of clerical and secretarial duties, ensuring smooth office operations and effective communication within the organization.

Responsibilities

• Assist the CEO, CFO, and President in various duties.
• Greet visitors and direct them to the appropriate individual or department.
• Perform secretarial duties including answering phones, transferring calls, and taking messages.
• Follow up on all messages to ensure they are delivered to the appropriate individuals in an expedient manner.
• Collect and sort incoming mail on a daily basis.
• Order all office supplies needed for day-to-day operations and manage the office supply budgets.
• Retain and file records on contracts and insurances.
• Perform a variety of clerical duties and compile and sort documents.
• Attend and take minutes of meetings as directed.
• Develop and distribute agendas for various meetings.
• Perform any other duties as assigned by the CEO.

Requirements

• High school diploma or general education degree (GED).
• One to three months related experience and/or training, or equivalent combination of education and experience.
• Computer experience required, with knowledge of computer systems.
• Proficiency in Microsoft Word, PowerPoint, Publisher, and Excel preferred.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance