Administrative Assistant

Ares Management - Atlanta, GA

Full-time - Entry Level

Atlanta, GA

1,001-5,000 employees

Funds, Trusts, and Other Financial Vehicles

About the position

Ares Management is seeking an Administrative Assistant to provide remote support to the Real Estate team primarily based in New York. The role requires a self-starter with excellent follow-up skills to manage various administrative tasks effectively.

Responsibilities

• Extensive coordination and scheduling of internal and external meetings and conference calls, including catering and document distribution.
• Prioritize Outlook Calendar items for professionals, informing them of meeting changes and keeping them on schedule.
• Schedule meetings and conference rooms as necessary using Ares protocol.
• Coordinate all aspects of domestic and international travel, managing payments and tracking itinerary changes.
• Organize and create cash and AMEX expense reports using Ares's expense system, Concur.
• Answer phones, screen calls, and take messages as appropriate.
• Coordinate with onsite resources to manage high volume copy/print jobs and distribution to relevant recipients.
• Provide back-up support to other peer admin team members, including managing inbound calls and preparing documents.

Requirements

• Bachelor's Degree strongly preferred, but not required.
• Minimum 3-5 years of experience as an Administrative Assistant supporting a team of professionals in a fast-paced environment.
• Experience in virtual or remote support is a plus.
• Effective prioritization of multiple professionals' schedules.
• Experience in travel coordination, both domestic and international.
• Technical proficiency in MS Word, Excel, PowerPoint, Outlook, and WebEx.
• Experience in managing multiple calendars and scheduling appointments.

Nice-to-haves

• Background in financial services is a plus.

Benefits

• Market competitive salaries
• Performance bonuses
• Profit sharing programs
• Medical, dental and vision benefits
• Income protection benefits
• Retirement savings options and corporate matching program