Administrative Assistant

$65,268 - $88,812/Yr

Coachella Valley Water District

Full-time - Entry Level

Utilities

About the position

The Administrative Assistant position at Coachella Valley Water District involves performing complex administrative, secretarial, and office coordination duties under general supervision. The role supports the daily operations of the Engineering department and includes a variety of tasks such as correspondence, data entry, customer service, and project support. The position also requires acting as a Notary Public and managing various departmental logistics and documentation.

Responsibilities

• Provides oversight for department program logistics including scheduling customer appointments and managing application software.
• Prepares and manages processes related to reports, schedules, work orders, permit applications, and related documents.
• Coordinates publication of departmental materials and maintains contracts, monitoring funds and service agreement expiration dates.
• Accurately composes letters, reports, forms, and financial data from rough drafts or verbal instructions.
• Schedules District facility use and coordinates departmental travel arrangements.
• Trains new personnel on policies and procedures, and assists with compiling training manuals.
• Answers and routes incoming calls, and takes customer payments over the telephone.
• Reviews and processes documentation related to budgets, public records requests, contracts, and permits.

Requirements

• Valid Certified Notary Public license.
• Experience in Microsoft Office.