Administrative Assistant

Research Triangle Institute - Durham, NC

Full-time

Durham, NC

5,001-10,000 employees

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant at RTI International will provide essential clerical, administrative, and general office support to management and departmental activities. This role is crucial for ensuring smooth operations within the organization, facilitating communication, and maintaining organizational efficiency.

Responsibilities

• Perform clerical, administrative, and general office duties including data entry, record and file maintenance, photocopying and scanning, scheduling meetings, making travel arrangements, requisitioning supplies, submitting work requests, mail distribution, and reception.
• Conduct literature searches and other internet queries.
• Operate and maintain office equipment.
• Reserve and operate video and audio conferencing equipment.
• Attend meetings to record and produce minutes.
• Secure and manage RTI resources using online tools and other mechanisms.
• Use various document software (e.g. Microsoft Word, Excel, PowerPoint, Publisher, Visio) to create professional quality documents.
• Assist hiring managers with recruiting activities as needed.
• Demonstrate basic knowledge of department, unit, and institute organization, operations, and procedures in daily activities.
• Act as a liaison for staff, routinely working with the offices of Accounting, Payroll, Purchasing, and the office of Research Contracts.

Requirements

• High School Diploma and 2 years of experience.
• Excellent knowledge of MS Word, Outlook, PowerPoint, Excel.
• Ability to manage multiple priorities.
• Ability to tactfully communicate with various levels of the organization to request or provide information.
• Ability to work well with others.
• Ability to listen and communicate well both verbally and in writing.
• Ability to work independently.
• Attention to detail and accuracy.
• Ability to obtain proper security clearances as noted by contracts.

Nice-to-haves

• Oracle HCM experience strongly preferred.
• Oracle ERP preferred.
• Project coordination strongly preferred.
• Excellent Microsoft 365 skills including Excel, Word, PowerPoint, Teams, and OneNote.
• Data Gathering and Reporting.
• Presentation Development.
• Data Management.
• Document and Records Management.
• Project Support.
• Microsoft Office proficiency.
• Typing skills.