Administrative Assistant

$41,142 - $41,142/Yr

Total Quality Logistics - Chicago, IL

Full-time - Entry Level

Chicago, IL

Support Activities for Transportation

About the position

As an Administrative Assistant for Total Quality Logistics (TQL), you will play a crucial role in enhancing the culture and employee experience within the satellite office. This position involves supporting multiple leaders, managing office responsibilities, and handling receptionist duties, making it ideal for someone who enjoys a variety of tasks and interacting with people at all levels of the organization.

Responsibilities

• Manage office operations and ensure a clean and organized workspace.
• Support events and employee engagement initiatives in the office.
• Assist with onboarding new hires and facilitate their integration into the company.
• Communicate effectively with the Facilities department and property manager.
• Order and maintain office supplies to ensure smooth operations.
• Manage and maintain the schedules of managers, ensuring efficient time management.
• Create weekly and monthly sales reports for leadership review.
• Complete expense reports for managers in a timely manner.
• Coordinate travel arrangements with TQL's Travel Team.
• Greet and escort job applicants during their onsite interviews.
• Prepare and distribute agendas for department meetings.
• Screen incoming calls and transfer them to the appropriate individuals.
• Pick up packages and mail, and distribute them within the office.

Requirements

• 1-3 years of administrative experience.
• High energy with excellent communication skills.
• Ability to work in a multitasking, fast-paced environment.
• Organized with a strong attention to detail.
• Proficient computer skills in Outlook, Word, Excel, and PowerPoint.
• Adaptable to changing priorities.
• Professional attitude and ability to maintain confidentiality.

Benefits

• Compensation starting at $19.78/hour
• Health, Dental and Vision coverage with a plan that costs $0 out of pocket
• 401(k) with company match
• Opportunities to build relationships and support leadership
• Recognition as a Fortune 100 Best Companies to Work For (2023) and Forbes America's Best Employers (2022)