Administrative Assistant

$41,600 - $41,600/Yr

Psychological Affiliates - Winter Park, FL

posted 5 days ago

Full-time - Entry Level
Onsite - Winter Park, FL
Ambulatory Health Care Services

About the position

We are seeking two motivated and detail-oriented Administrative Assistants to join our team at Psychological Affiliates, Inc. This full-time role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously in a fast-paced environment. The Administrative Assistants will support a team of up to 8 doctors by handling various administrative tasks, ensuring efficient office operations, and maintaining confidentiality in documentation.

Responsibilities

  • Answer and direct phone calls, emails, and other inquiries
  • Organize and schedule appointments and meetings for up to 8 doctors
  • Assist with check-in and check-out processes of clients
  • Utilize an organized filing system, both electronic and physical, and maintain confidential documentation
  • Assist in preparing reports, presentations, and correspondence
  • Order office supplies and manage inventory
  • Provide support with data entry and record-keeping
  • Assist with scoring of Psychometric testing
  • Assist with special projects and other duties as assigned by management

Requirements

  • High school diploma or equivalent
  • Previous experience in medical or legal office administration or other related fields is a plus
  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • Strong organizational and time management skills
  • Ability to work independently and as part of a team
  • Bilingual in English and Spanish is a plus

Benefits

  • Dental insurance
  • 401(k)
  • Paid time off
  • Vision insurance
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