Administrative Assistant

$41,600 - $41,600/Yr

Psychological Affiliates - Winter Park, FL

Full-time - Entry Level

Onsite - Winter Park, FL

Ambulatory Health Care Services

About the position

We are seeking two motivated and detail-oriented Administrative Assistants to join our team at Psychological Affiliates, Inc. This full-time role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously in a fast-paced environment. The Administrative Assistants will support a team of up to 8 doctors by handling various administrative tasks, ensuring efficient office operations, and maintaining confidentiality in documentation.

Responsibilities

• Answer and direct phone calls, emails, and other inquiries
• Organize and schedule appointments and meetings for up to 8 doctors
• Assist with check-in and check-out processes of clients
• Utilize an organized filing system, both electronic and physical, and maintain confidential documentation
• Assist in preparing reports, presentations, and correspondence
• Order office supplies and manage inventory
• Provide support with data entry and record-keeping
• Assist with scoring of Psychometric testing
• Assist with special projects and other duties as assigned by management

Requirements

• High school diploma or equivalent
• Previous experience in medical or legal office administration or other related fields is a plus
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational and time management skills
• Ability to work independently and as part of a team
• Bilingual in English and Spanish is a plus

Benefits

• Dental insurance
• 401(k)
• Paid time off
• Vision insurance