Administrative Assistant

$40,560 - $41,600/Yr

Encircle - Manassas, VA

Full-time - Entry Level

Manassas, VA

Credit Intermediation and Related Activities

About the position

The Administrative Assistant plays a crucial role in providing administrative support to the Northern Virginia area, ensuring effective day-to-day operations. This position involves frequent interaction with both internal and external individuals, assisting with various projects and tasks as assigned. The role requires a strong understanding of office operations and the ability to maintain confidentiality while managing multiple responsibilities.

Responsibilities

• Schedule and maintain calendar of appointments; coordinate meetings, interviews, events, and other similar activities.
• Prepare and distribute business correspondence using word processing, spreadsheet, and presentation software.
• Maintain confidential files and communicate file status to necessary parties.
• Maintain office supplies list; purchase, inventory, and stock office supplies and products.
• Order and receive deliveries as needed.
• Prepare meeting minutes, notes, and internal support materials.
• Respond to employee requests and answer questions within the scope of knowledge and responsibility.
• Ensure phone calls are answered and directed accordingly.
• Receive and greet guests in a professional manner.
• Assist with maintaining the inside of the building according to established procedures.
• Open and close visitor area, including locking doors and turning off lights.
• Assist with new employee processing by gathering data and monitoring forms for accuracy.
• Oversee new hire processing, including scheduling and assisting with screening of applicants.
• Prepare and forward all HR-related correspondence to the HR office.
• Track and schedule training and development activities for agency employees.
• Communicate with management regarding employee compliance with training.
• Track personnel documentation and inform appropriate staff of missing items.
• Coordinate orientation of new employees in assigned area.
• Maintain updated copies/files of needed forms.
• Prepare, sort, and distribute mail; receive packages and make trips to the post office.
• Call staff to remind them of time sheets due and trainings that are due.

Requirements

• High School diploma or GED equivalent.
• 2-4 years of experience, preferably in a Human Services agency.
• Proficiency in Microsoft Office and good working knowledge of computer applications including word processing, spreadsheet, database, and presentation software.
• Valid Virginia Driver's License and proof of insurance.
• Access to a personal vehicle and satisfactory driving record.
• Knowledge of business office operations and administrative clerical operations.
• Ability to promote and observe safety and security procedures.
• Knowledge of and ability to comply with state licensing, Medicaid, and agency standards.
• Ability to work effectively with people from diverse backgrounds.
• Ability to maintain records and prepare reports in a timely manner.

Nice-to-haves

• Experience in a Human Services agency preferred.

Benefits

• 401(k)
• 401(k) matching
• AD&D insurance
• Cell phone reimbursement
• Dental insurance
• Disability insurance
• Employee assistance program
• Health, Dental and Vision Insurance
• Nationwide Pet Insurance
• Educational Assistance Program
• STD, LTD, Life, and AD&D Insurance
• Generous PTO and Paid Holidays
• Flexible Schedule
• Retention Bonus
• Unlimited Access to Premium Calm App for Staff
• Early access to paid wages with Wisely ADP and Dailypay