Administrative Assistant

$45,802 - $48,610/Yr

Sonus Software Solutions - Seaside, CA

Full-time - Entry Level

Seaside, CA

Professional, Scientific, and Technical Services

About the position

We are seeking a dedicated and detail-oriented Administrative Assistant to join our team at Sonus Software Solutions Inc. This role is essential for ensuring smooth operations within the office, providing support to various departments, and enhancing overall productivity. The ideal candidate will possess strong organizational skills and have experience in office management, with a focus on multitasking and effective communication.

Responsibilities

• Provide administrative support to team members, including scheduling meetings and managing calendars.
• Handle front desk responsibilities, greeting visitors and directing them appropriately.
• Manage incoming calls through phone systems, ensuring professional communication at all times.
• Maintain organized filing systems for both physical and digital documents.
• Assist with customer service inquiries, addressing client needs promptly and effectively.
• Utilize QuickBooks for basic bookkeeping tasks as needed.
• Support office management activities, including inventory management and supply ordering.
• Perform personal assistant duties as required by management or team members.
• Collaborate with bilingual clients or colleagues when necessary to facilitate communication.

Requirements

• Proven experience as an Administrative Assistant or in a similar role is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Experience with QuickBooks is a plus but not mandatory.
• Bilingual abilities are highly desirable to enhance communication with diverse clients.
• Proficient in using office equipment and phone systems.
• Excellent customer service skills with a friendly demeanor.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Detail-oriented mindset with strong problem-solving abilities.

Nice-to-haves

• Experience with QuickBooks is a plus but not mandatory.
• Bilingual abilities are highly desirable to enhance communication with diverse clients.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance