Administrative Assistant

American Campus Communities - Austin, TX

Full-time - Entry Level

Austin, TX

Real Estate

About the position

The Administrative Assistant at American Campus Communities is responsible for providing comprehensive administrative support to various corporate departments, including Business Operations, Property Operations, Marketing & Leasing, and Development. This role involves managing a diverse range of tasks, requiring independent judgment to prioritize and organize workloads effectively. The position serves as a liaison among internal contacts and supports the overall operational efficiency of the organization.

Responsibilities

• Perform basic administrative tasks such as calendar management and ordering office supplies.
• Schedule and organize meetings, conferences, and department activities, including coordinating meals and refreshments.
• Sort and distribute incoming mail and packages, and prepare outgoing mail as needed.
• Assist in mailing weekly property packets, including printing labels and scheduling pick-ups.
• Complete monthly AMEX reports and personal expense reports for timely payment/reimbursement.
• Organize and print departmental quarterly reports.
• Respond to front door entry access and coordinate visitor entry with corporate staff.
• Coordinate travel arrangements for departmental and select corporate employees.
• Assist with conference and event planning as needed.
• Draft written responses or replies by phone or email as requested.

Requirements

• Associate's degree preferred or 4 years of experience in executive administrative support or equivalent education and experience.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Strong customer service and communication skills, both written and verbal.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.

Nice-to-haves

• Experience in property management or real estate administration.
• Familiarity with customer service best practices.

Benefits

• Paid parental leave
• Disability insurance
• Health insurance
• Dental insurance
• 401(k)
• Flexible spending account
• Paid time off
• Life insurance