Administrative Assistant

$60,798 - $81,994/Yr

E & J Gallo International - Irvine, CA

Full-time - Entry Level

Onsite - Irvine, CA

Nonmetallic Mineral Product Manufacturing

About the position

The Sales Administrative Assistant at E. & J. Gallo is a full-time role based in the Irvine, CA sales office, focused on supporting sales teams and managing various administrative tasks. The position requires a detail-oriented professional who can oversee special projects, manage event planning, and assist in onboarding new hires. The role emphasizes effective communication, project management, and continuous improvement in sales support processes.

Responsibilities

• Oversee special projects and maintain project plans.
• Support sales teams in achieving their objectives.
• Manage all aspects of event planning and execution.
• Assist new hires during their onboarding process.
• Create engaging PowerPoint presentations and materials.
• Conduct data reporting and perform data entry.
• Submit progress reports and handle routine inquiries.
• Organize travel arrangements and maintain an efficient e-file system.

Requirements

• High School Diploma or GED required.
• Bachelor's degree plus 1 year of business or administrative experience, including project management; or 5 years of relevant experience.
• Experience in organizing, prioritizing, and meeting deadlines on multiple projects.
• Event coordination or management experience.
• Proficient in Microsoft Office Suite.
• Strong verbal and written communication skills.

Nice-to-haves

• Bachelor's degree plus 4 years of Sales, Administrative, or Project support experience.
• Experience working independently and exercising confidentiality.
• Experience composing and formatting business correspondence and proposals.
• Experience coordinating travel arrangements.
• Ability to communicate effectively with all levels of an organization.

Benefits

• Competitive benefits package including health insurance, retirement plans, and paid time off.