Administrative Assistant

$33,280 - $47,840/Yr

Kingston Financial - West Covina, CA

Full-time - Entry Level

West Covina, CA

Securities, Commodity Contracts, and Other Financial Investments and Related Activities

About the position

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will play a crucial role in supporting daily operations by managing schedules, facilitating communication, and ensuring efficient office management. This position requires excellent multitasking abilities and a proactive approach to problem-solving.

Responsibilities

• Manage calendars, scheduling appointments, and coordinating meetings for team members.
• Provide exceptional customer support by answering inquiries and addressing concerns in a professional manner.
• Perform proofreading of documents to ensure accuracy and clarity.
• Utilize Microsoft Office for document creation, data entry, and collaboration with team members.
• Assist with clerical tasks including filing, data entry, and maintaining organized records.
• Handle phone calls with proper etiquette, directing inquiries to the appropriate personnel as needed.
• Support office management tasks such as ordering supplies and maintaining a clean work environment.
• Proactively perform web research.
• Communicate effectively with clients or colleagues to enhance service delivery.

Requirements

• Proven experience in an administrative role or similar position is preferred.
• Strong skills in calendar management and office organization.
• Proficiency in Microsoft Office applications (Docs, Excel, Word, Calendar).
• Excellent proofreading skills with attention to detail.
• Experience in customer support or service-oriented roles is advantageous.
• Bilingual abilities are a plus for effective communication with diverse clientele.
• Familiarity with clerical duties such as data entry and record keeping.
• Strong phone etiquette and interpersonal skills to foster positive relationships within the team and with clients.
• Ability to work independently while being part of a collaborative team environment.

Nice-to-haves

• Bilingual abilities for effective communication with diverse clientele.
• Experience in customer support or service-oriented roles is advantageous.

Benefits

• Health insurance
• Paid time off