Administrative Assistant

$52,000 - $56,160/Yr

South Bay Search - Burbank, CA

Full-time - Entry Level

Burbank, CA

Administrative and Support Services

About the position

The Administrative Assistant position at South Bay Search in Burbank, CA, is a full-time role designed for individuals looking to grow within a supportive team environment. The role involves a variety of administrative tasks aimed at ensuring the smooth operation of the office, including inventory management, mail processing, and coordination of office services.

Responsibilities

• Take weekly inventory of office supplies.
• Place orders to Quill and other required vendors and add special requests as needed.
• Maintain weekly inventory sheets.
• Process all incoming and outgoing mail including express mail.
• Coordinate the servicing and installation of office equipment with national vendors.
• Keep kitchens and supply room stocked and tidy on a daily basis.
• Responsible for office security access system, maintaining security cards and keys for all employees.
• Complete monthly expense reports for the Office President and others as assigned.
• Ensure reception area and conference rooms are maintained in a professional manner and kept clean.
• Coordinate, track and assist with employee desk/office moves, relocations, expansions, and reorganizations.
• Troubleshoot technical issues that staff may have in conjunction with the IT Help Desk support team.

Requirements

• 1-3 years of administrative experience.
• Software troubleshooting skills.
• Entry-level position suitable for recent graduates.