Administrative Assistant

$43,638 - $50,170/Yr

Sherwood Community Services - Lake Stevens, WA

Part-time - Entry Level

Lake Stevens, WA

Social Assistance

About the position

The Administrative Assistant position at Sherwood Community Services is a part-time role responsible for various general office tasks under the direction of the Administration Director. The role involves managing incoming calls, office reception, mail services, and assisting with administrative needs, including maintaining the agency calendar and ordering supplies. This position is essential for ensuring smooth office operations and providing support to the administration team.

Responsibilities

• Answer telephones and walk-in appointments efficiently and professionally and perform reception duties promptly.
• Process incoming and outgoing mail and maintain stamp allocation records.
• Maintain office supplies and vendor relations.
• Order agency supplies as requested by programs.
• Act as point person for purchases and for shipping and receiving.
• Perform general office duties, including filing, scanning, labels, copying, collating, and faxing for the agency.
• Handle sensitive information in a confidential manner.
• Assist in researching agency and program expenditures.
• Assist in setting up for All Staff and Board meetings, trainings, committees, and events.
• Maintain administrative areas including reception, kitchens, storage, and conference rooms.
• Develop and distribute a monthly agency calendar.
• Coordinate office procedures and update SOP for efficiency.
• Maintain employee recognition calendar and contacts lists.
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.
• Maintain administrative department computer and manual filing systems.
• Perform other duties as assigned.

Requirements

• High School diploma or equivalent.
• Administrative office experience.
• Proficient in PC computer applications, including Microsoft Office Suite, payroll software, web browsers, and e-mail software.
• Strong organizational and administrative skills.
• Strong bookkeeping and accounting skills and/or experience.
• Ability to prioritize tasks and manage time effectively.
• Positive attitude and ability to be a team player.
• Effective communication skills and the ability to interact professionally with a diverse group of clients and staff.
• Sensitivity to issues of people with disabilities and their families.
• Must pass a DSHS criminal background clearance.
• Must have a valid driver's license and reliable transportation with insurance coverage sufficient to cover potential liability.

Nice-to-haves

• Bookkeeping and accounting skills and/or experience
• Bilingual (Spanish)

Benefits

• Sick/Vacation Pay
• Competitive Wages
• 401(k)
• 401(k) matching
• AAA Membership
• Other benefits dependent on number of hours worked and agency policy