Administrative Assistant

$47,840 - $47,840/Yr

New Heritage Recruiters - Torrance, CA

Full-time - Entry Level

Torrance, CA

Administrative and Support Services

About the position

The Administrative Assistant position at Torrance Memorial Physician Network is a temporary role designed to provide comprehensive administrative support to various managerial staff members. The role requires effective communication with internal departments and external stakeholders, including physicians and vendors, while managing multiple projects and maintaining an organized work environment.

Responsibilities

• Provides support as needed for managing calendars.
• Assists in the development of agendas, presentation materials, meeting packets, and minutes.
• Provides support for meetings including subcommittees, physician meetings, executive meetings, and operational meetings.
• Assists with office events and functions.
• Provides executive level support for memoranda and correspondence.
• Maintains an organized and orderly environment.
• Performs basic clerical and general office duties such as receiving visitors, answering and screening telephone calls, filing, and distributing mail.
• Maintains conference room schedule for the department and orders meals for meetings.
• Types documents and makes photocopies.
• Assists on projects and other duties as assigned.

Requirements

• High School Diploma or GED required.
• 3 years of administrative secretary experience required in a law firm, legal department, or healthcare setting.
• COVID vaccinated required.
• Excellent word processing skills.
• Proficient at developing presentation materials.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple projects at once.
• PC experience including Microsoft Outlook, Word, Visio, PowerPoint, and similar software programs.
• Strong interpersonal and communication skills.
• Able to type 55 words per minute.

Nice-to-haves

• Associate's Degree preferred.