Administrative Assistant

$43,680 - $52,000/Yr

Safe Harbor Estate Law - Little Canada, MN

Full-time - Mid Level

Little Canada, MN

Professional, Scientific, and Technical Services

About the position

We are seeking a proactive, professional, and highly organized Administrative Assistant to join our expanding team at Safe Harbor Estate Law. This role is designed for an individual who can anticipate and address the personal and professional needs of our CEO and Director of Operations. The position offers a unique opportunity to work closely with leadership, contributing to both personal and professional development while providing exceptional service.

Responsibilities

• Manage office duties such as organizing filing systems and ordering office equipment and supplies
• Report incoming information like phone calls, messages, memos, and emails to an executive
• Support an executive with meeting preparation and take minutes
• Perform other assistant duties as assigned from executives such as picking up orders and other personal assistant tasks
• Ensure executive schedules including travel arrangements, itineraries, and team meetings are organized and up-to-date
• Act as the main point of contact for high-level executives
• Schedule meetings as needed and correct scheduling conflicts
• Manage all travel arrangements including booking flights, hotels, cars, and seminars as directed by the CEO/Director of Operations
• Make reservations for meals and activities and provide detailed itineraries for travel
• Review and triage incoming emails, elevating important communications and delegating or responding to the rest
• Attend meetings as needed, transcribe notes, and follow up on action items and calendar tasks
• Handle computer/technical issues either directly or by contacting IT support
• Plan events for the firm and personal events
• Assist with personal errands as needed.

Requirements

• Associate's degree
• 2+ years of experience in a personal assistant or executive assistant role
• Strong organizational skills
• Excellent communication skills
• Effective time management skills
• Ability to handle confidential information
• Proficiency in Microsoft Office

Nice-to-haves

• Experience in estate law or related fields
• Ability to meet deadlines
• Interpersonal skills

Benefits

• Health savings account
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Flexible spending account
• Paid time off
• Vision insurance
• Life insurance