Administrative Assistant

Nabors Industries, Ltd. - Houston, TX

Full-time - Mid Level

Houston, TX

1,001-5,000 employees

Support Activities for Mining

About the position

The Administrative Assistant position at Nabors Industries involves providing comprehensive administrative support to upper management, ensuring efficient operations within a fast-paced environment. The role requires a proactive individual who can manage various administrative tasks, maintain schedules, and assist in communication and documentation processes, all while contributing to the overall success of the team.

Responsibilities

• Provides administrative support to an upper management level position taking full ownership of all administrative tasks (e.g. travel scheduling, on time schedule, meetings, calls, correspondence, etc.).
• Performs a wide variety of administrative tasks as directed by immediate supervisor.
• Maintains appointment schedules and calendar.
• Receives and distributes incoming mail; reviews and evaluates mail to identify those items requiring priority attention.
• Provides administrative support to the teams as needed.
• Regularly composes memos, reports and other correspondence from a brief outline, draft or from verbal instructions.
• Produces and distributes accurate agendas, meeting minutes and project reports.
• Determines the most appropriate format and the best method of presentation.
• Prepares PowerPoint presentations.
• Covers phone; handles caller's requests and routes calls to appropriate party.
• Maintains up-to-date files, monitors and controls the filing systems to ensure accuracy and efficient retrieval of data.
• Revises files categories as necessary or may develop a filing system to meet needs of the department.
• Regularly makes meeting and/or travel arrangements based on 'sketchy' instructions.
• Periodically makes independent decisions about details such as best travel schedules, mode of transportation, accommodations, audio visual aids, refreshments, etc.
• Assists in the preparation of agenda and other meeting documentation.
• Prepares all paperwork related to visas regarding company travel.
• Schedules and organizes complex activities such as meetings, travel and conferences.
• Greets visitors and properly introduces to management.
• Provides assistance and ensures compliance with policy provisions and standards.
• Assists team members with copying, faxes, and any other miscellaneous correspondence.
• Assists and supports executives on personal matters.

Requirements

• At least 5+ years of administrative experience with at least 3+ years supporting senior executive in a business development environment.
• Above average communication and interpersonal skills.
• Strong PC skills including MS Outlook, Visio, Internet, MS Professional (Word, Excel, PowerPoint).
• Excellent typing, proofreading, spelling and grammatical skills.
• Ability to perform complex administrative tasks requiring independent judgment and considerable knowledge of administrative processes.
• Ability to work independently or with minimal supervision.
• Must be detail-oriented with good organizational skills.
• Ability to recognize and identify work priorities.
• Ability to analyze and solve problems.
• Ability to develop, plan, and implement short- and long-range goals.
• Ability to foster a cooperative work environment.
• Must be proactive and ambitious.
• Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
• Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.