Administrative Assistant

$39,520 - $47,840/Yr

Chemresearch - Phoenix, AZ

Full-time

Phoenix, AZ

Fabricated Metal Product Manufacturing

About the position

The Administrative Assistant plays a crucial role in supporting the executive team at ChemResearch Co Inc by managing day-to-day administrative tasks. This position involves coordinating events, handling office duties, and facilitating communication between executives and customers, ensuring smooth operations within a fast-paced work environment.

Responsibilities

• Answer and direct all incoming phone calls, retrieve messages from voicemails, and forward them to the appropriate personnel.
• Deliver messages or transfer incoming calls to voicemail when appropriate personnel are unavailable.
• Monitor visitor access and review reports for ITAR compliance.
• Maintain and update calendars for the executive team.
• Establish communications between customers and executives.
• Organize documents and run reports.
• Help schedule and coordinate weekly, monthly, and quarterly meetings.
• Prepare travel vouchers as needed.
• Monitor and coordinate events for the President/CEO for on and off-site meetings, including offsite reservations.
• Monitor and maintain departmental inventory and coordinate with Accounting and Purchasing for equipment availability.
• Assist the Human Resources department with scheduling interviews, vetting job applications, and document filing.
• Assist with pulling daily reports for data collection and key performance indicators.
• Provide assistance in the Quality and Planning department.
• Perform other necessary clerical duties, such as filing and emailing copies.

Requirements

• High School diploma or equivalent; associate degree a plus.
• Previous experience in an administrative role preferred.
• Adept knowledge of computer applications like Excel, Word, and PowerPoint.
• Good written and verbal communication skills.
• Ability to answer phone calls, provide basic business-related information, and send internal and external emails in a professional manner.
• Ability to work well with others in a high-intensity, fast-paced environment.

Benefits

• Competitive pay
• Great benefits
• Growth and innovation opportunities